Create custom fields on cards
Capture client number, cost centre or estimate right on the card: create custom fields, hide the ones you do not need, and use them in the table view and exports.
Tutorials
Guides & tutorials
Step by step through Zuuna — from your first board to git on the card.
Getting started
From signing up to the first board your team actually uses.
Import an Excel spreadsheet as a kanban board
Turn an Excel or CSV project list into a working kanban board in minutes: map the columns, check the preview, import — available on every plan.
Invite your team and set roles
Bring colleagues into your workspace by email or invite link, give them the right role, and remove access cleanly when someone leaves.
Set up board automations
Hand off the repetitive steps: build rules in the when → if → then pattern, test them and pass them on within the team.
Share and embed a board publicly
Give clients a read-only link to a board, or embed it in your own website — without anyone needing an account.
Create your first kanban board in Zuuna
From an empty workspace to your first board with columns, cards and a team in minutes — explained step by step.
Export a Trello board and migrate — free plan included
Trello's CSV export is Premium-only. The JSON export works on every board — and that is what Zuuna reads, with lists, checklists and comments intact.
Migrate from Jira to Zuuna — by token or CSV
Two routes: connect Jira with an API token, or upload the CSV export. What comes across, what stays behind, and why old issue keys keep working.
Git workflow
Commits, branches, pull requests and build status on the card.
Connect GitHub pull requests to your board
Set up a repository webhook so pull requests appear on the card — including the two traps that otherwise make it fail silently.
Create an API token and make your first call
Create a token with the smallest possible rights, make your first call with curl, read the rate-limit headers and rotate tokens cleanly.
Link commits to cards automatically
Install a post-commit hook that attaches every commit to the right card — and learn why the position of the key in the commit decides whether the card moves.
Move cards automatically with git
Build rules that move cards from git: branch created means in progress, pull request merged means review, a red build sends it back.
Show build and test status on the card
Report build status from any pipeline to Zuuna so red or green sits directly on the card — with a ready-made GitHub Actions example.
Working agile
Sprints, backlog, refinement and planning poker in practice.
Close a sprint and read the burndown
End the sprint cleanly, carry open cards over, and read from the burndown what actually happened — including where the chart honestly guesses.
Plan and start a sprint
From backlog to running sprint: create the sprint, pull issues in, start it — and see what Zuuna carries over for you automatically.
Plan sprint capacity
Know how much fits into the sprint before it starts: set capacity per person, read the load display, and have absences counted in automatically.
Run a planning poker session
Estimate story points live with the team — no second tool: start the session, vote hidden, reveal, adopt.
Use the backlog refinement board
Turn rough issues into discussed, estimated, sprint-ready work — on a dedicated board with a clean hand-off to poker and the sprint.
Releases
Versions, tags and the code graph: what shipped, and when.
Bind a release to a git tag
Versions that match reality: plan a release, bind it to the real git tag, and have its contents filled from the commit history automatically.
Read the code graph: what shipped without a ticket
One page showing what your team actually built: releases as bands, open branches — and the commits that went to production without ever naming a card.
Set up a deploy target and approval gate
Ship releases in one click — to any pipeline with a URL — and put an approval gate in front that records or hard-blocks.
Time & calendar
Time tracking, team planner, calendar sync and reports.
Board reports: estimate vs. actual
The board's Reports tab: hours per person, estimate vs. actual per card, date range and filters — how to spot systematic under-estimation.
Connect Clockify or Toggl to Zuuna
Tracked hours from Clockify or Toggl Track land on the right card automatically: set up the webhook, put card keys in the description, done.
Subscribe to your tasks and block time
See your Zuuna tasks in Outlook, Google or Apple Calendar with a personal iCal link — and block time on the week grid inside Zuuna.
Track time on cards
Start a timer, log hours after the fact, track estimate vs actual: how to record time right on your cards — no separate time-tracking tool needed.
Administration & security
Roles, permissions, 2FA, SSO and everything a workspace admin needs.
Create custom roles and permissions
Four built-in roles, a permission grid and custom roles of your own: control who can do what in Zuuna — on every plan, including the free one.
Enforce 2FA across your workspace
Require 2FA across your whole workspace — on every plan, including Free. Authenticator app, recovery codes, and a guided setup for every member.
Export your data from Zuuna
No lock-in: export any board to Excel or CSV, download your personal data as JSON (GDPR Art. 15) and delete your account with a 30-day grace period.
Plan team absences and capacity
Set each person's working week, record vacation and sick days — and sprint capacity accounts for absences automatically.
Set up single sign-on (SAML 2.0 or OIDC)
Set up SSO with Entra ID, Okta or Keycloak: create the app, enter the callback URL, test the login, then enforce SSO — without locking yourself out.