Subscribe to your tasks and block time

A board is good at ordering work — but your day happens in a calendar. Zuuna brings the two together: you subscribe to your tasks as a personal iCal feed in Outlook, Google Calendar or Apple Calendar, and you plan your week inside Zuuna by dragging cards onto an hour grid. One thing up front: the subscription is a one-way street — Zuuna writes into your calendar, never the other way round. Two-way sync is not what this tutorial is about.

What you need

• Business Standard or above — see pricing. Calendar view, the iCal subscription and time-blocking all hang on this plan.
• Cards with a due date — a card without a date appears in no calendar. For building a board, see the beginner tutorial.
• A calendar app that subscribes by URL. Outlook, Google Calendar and Apple Calendar all do.

1. Open the calendar view

Open the calendar from the sidebar. The month view shows every due-dated card from all boards you can see — not just your own tasks, but your whole visible surroundings. You can move a date right here: drag the card to another day, done.

2. Download the .ics or copy your subscription link

The Export / Subscribe control on the calendar page gives you two things: an .ics file as a one-off snapshot — and your personal subscription link. The difference matters: the file goes stale the moment you download it, the subscription keeps itself current. For everyday use you want the link.

3. Subscribe in Outlook, Google or Apple Calendar

Add the link to your calendar app as a subscription — in Outlook under “Add calendar → Subscribe from web”, in Google Calendar under “Other calendars → From URL”, in Apple Calendar via “File → New Calendar Subscription”. No login is needed: the link itself is the key. Due dates appear as all-day events, scheduled time blocks (step 5) with a time of day. From then on the app refetches the feed on its own — and the subscription is read-only: it reads from Zuuna, it writes nothing back.

Treat the link like a password: it works without signing in, and the feed carries the title and part of the description of every dated card — from all boards you can see.

4. Revoke the link

Link sent to the wrong place, laptop gone? Regenerate the subscription link in the same settings: the old one stops working immediately, and you re-subscribe with the new one. And if your access ends — account deleted, workspace without a qualifying plan — the feed goes dark on its own too.

5. Block time: drag cards onto the hour grid

Next to the month view sits the Schedule tab: an hour grid for your week. Drag a card from the tray of unscheduled tasks onto a time slot — the block's height comes from the card's estimate, one hour if there is none. Drag a block to move it; the × takes it off the grid again. Scheduled blocks show up in the subscription with their time of day — so your calendar shows not just what is due, but when you intend to do it.

6. Check your time zone

The hour grid calculates in the time zone from your profile — auto-detected on your first visit, editable there. If blocks land an hour off in your calendar, this is almost always the cause: check the profile time zone first, suspect the calendar app second. All-day due dates are unaffected.

Troubleshooting

• The calendar shows stale data. How often an app refetches the feed is its own decision — some take hours. Manually refreshing the subscription helps immediately.
• The link returns an error. It was probably regenerated — which revokes the old one. Copy the current link and subscribe again.
• An event moved in the calendar app does not change in Zuuna. By design: the subscription is read-only. Move the card in Zuuna — the calendar follows.
• Blocks are an hour off. Check the time zone in your profile (step 6).

Next steps

• Plan sprint capacity — plan with estimates instead of hoping.
• Set up board automations — hand recurring chores to the board.
• Pricing — what else Business Standard includes.