Share and embed a board publicly

Sometimes someone needs to see the state of play without working on it: a client, a managing director, an outside partner. Instead of sending screenshots, hand over a read-only link to the board — or embed it directly in your own page. Both are available from Private Plus upwards.

What you need

• Private Plus or higher. Public sharing and embeds are not included in the Free plan — see pricing.
• A board that is presentable.
• For embedding: access to the page, wiki or intranet you want to put it in.

1. Check your plan

Public links belong to the "public share" capability, unlocked from Private Plus. On Free the button exists but leads to an upgrade prompt rather than a link.

2. Create the public link

Open the board and its sharing settings. One click generates a public link carrying a long random token. It cannot be guessed and search engines will not find it — but it is not password-protected either: whoever has the link can see the board. Treat it accordingly.

3. Check what outsiders actually see

The most important step, and the one most often skipped: open the link in a private window where you are not logged in. That is exactly what your client sees.

The public view shows no comments and no attached files. What it does show is columns, cards, titles, descriptions and progress. Still, read the card titles — internal shorthand and client names turn up in them surprisingly often.

4. Embed the board in your own site

Alongside the link you get an embed snippet. Drop it into your page, your Confluence or your intranet and the board appears there live — it keeps itself up to date, with nobody uploading anything. The typical case is a client-facing project page that always shows the current state.

5. Withdraw the link when you are done

Once the project ends, turn sharing off in the same settings. The old link then leads nowhere. It is worth making a habit of: a share link nobody remembers is exactly the kind of loose end you do not want.

Troubleshooting

• No share button, or an upgrade prompt. Your plan does not include public sharing. It arrives with Private Plus.
• The client sees less than you expected. That is deliberate: comments and attachments are hidden in the public view.
• The embed stays blank. Many systems refuse third-party embeds. Check whether your page or wiki allows external content.
• The link was forwarded by accident. Turn sharing off and generate a new one — that kills the old link.

Next steps

• Invite your team and set roles — if someone should actually collaborate after all.
• Create your first kanban board.
• Pricing — what each plan includes.