Track time on cards

Anyone who bills hours knows the double life: the work lives on the board, the time lives in a second tool — and on Friday the two get reconciled by hand. In Zuuna, time belongs to the card itself: timer, after-the-fact entries and the estimate live exactly where the work happens. Time tracking belongs to the Business Pro plan (€16 per seat per month incl. VAT).

What you need

• The Business Pro plan — see pricing.
• The cards.logTime permission to log time; setting an estimate needs cards.edit.
• A card you are actually working on.

1. Check plan and permissions

Two permissions, and that is deliberate: logging time goes through cards.logTime, the estimate through cards.edit. The estimate is a field on the card, not a record of work done — whoever may edit cards may estimate. If you are missing either one, that is a matter for your group's role settings, not the plan.

2. Start and stop the timer

One click on the card starts the timer, one click stops it. Exactly one runs at a time — nothing is ever double-counted. The running timer pill follows you across every board, always one click from stopping. And if you tend to forget starting it at all: an automation can start the clock when a card moves to In Progress and stop it at Done.

3. Log time after the fact

Not every hour happens with the clock running. Log it afterwards in plain language: “2h 30m”, “1.5h” or just “45”. Add a short note on what you actually did — your future self will thank you, at the latest when the invoice gets written.

4. Set an estimate and read the progress bar

Give the card an estimate and the logged time races it in a live progress bar. The moment work runs over the estimate, the bar turns amber — not an alarm, just an honest signal, and it arrives while something can still be done about it, not weeks later in a report.

5. Correct or delete entries

Mistyped duration, wrong note? Open the entry and fix it. With the right role you can also correct other people's hours — say, when an entry landed on the wrong card. Worth knowing: every entry, every edit and every deletion is written to the card's activity feed. Nothing disappears quietly.

6. See where the time shows up

Logged time is visible in four places: the time tab on the card (who logged what, and when), as sortable, totalled columns in the table view, in the board's Reports tab (hours per person, estimate vs actual per card, any date range) — and in the Excel/CSV export, where estimates and logged time are right there in the sheet.

Troubleshooting

• There is no timer on the card. Time tracking belongs to Business Pro — check the workspace's plan.
• You cannot set an estimate. That needs cards.edit, not just the permission to log time.
• An entry sits on the wrong card. Correct it with the right role — or delete it and log it again on the right card.
• You worry about double-counted hours. Cannot happen: exactly one timer runs at a time.

Next steps

• Set up board automations — start the clock automatically when a card moves to In Progress.
• Plan sprint capacity — planned against logged hours in a sprint (Developer plan).
• Pricing — what else is in the Business Pro plan.